1. Name and contact information of the person responsible for data processing (controller) and of the corporate Data Protection Officer
This data protection information shall apply to the processing of data on our Center’s website www.ictm-aachen.com by the controller, the:
Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c,
D-80686 München, Germany
on behalf of its
Fraunhofer Institute for Production Technology IPT,
Steinbachstraße 17, 52074 Aachen, Germany
and its
Fraunhofer Institute for Laser Technology ILT,
Steinbachstraße 15, 52074 Aachen, Germany
Email: info@ictm-aachen.de
The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address in Munich, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.
Please do not hesitate to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.
2. Processing of Personal Data and Purposes of Data Processing
a) During your Website Visit
Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:
- The IP address of the requesting device
- Access date and time
- Name and URL of the accessed data
- The data volume transmitted
- The message whether the access was successful
- The browser and operating system used
- The name of the Internet Provider (ISP)
- The referring website (referrer URL)
These data are processed for the following purposes:
- To enable the use of the website (connection setup)
- Administration of the network infrastructure
- Appropriate technical and organisational measures to ensure IT systems and data security taking into account the state of the art technology
- To offer user-friendly service
- To optimize the Internet offering
Legal foundations for the above processing purposes:
- Processing in response to a website visit pursuant to numbers 1-2 the first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract)
- Processing pursuant to number 3, the first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and the first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as
- Data processing pursuant to numbers 4 – 5, the first sentence of Article 6(1), lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages.
After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2 – 5, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose.
Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of Cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.
b) Visitor Registration for Events
General Information
We invite web visitors on a regular basis to different kinds of events. Our website visitors are able to register online.
In order to register online, our website’s visitors have to provide some mandatory data. These data include
- First and last name
- Address
- Email address
Should we request additional mandatory data, we will specifically identify them (using an * for example). In addition, our website’s users often have the opportunity to volunteer additional information.
We process the mandatory data to identify you as event participant and to reserve a place for you. In addition, we conclude and perform the participation contract with you and provide you with information before, during and after the event to ensure that you enjoy your participation and that the event proceeds as smoothly as planned. The voluntary data help us to plan and organise our events in tune with your interests and age.
We collect the data in response to the enquiries of interested participants. Pursuant to the first sentence of Article 6(1), point (b) GDPR, data collection for the purposes mentioned is necessary for the performance of the participation contract and in order to take steps prior to entering into the participation contract.
We store data we collect in context with registrations to events for six (6) months unless you consented to a longer storage period than set forth in the first sentence of Article 6(1), point (a) GDPR.
To accept registrations to events from our online visitors, we have commissioned the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany (“Mailingwork”) . The purpose of working with the service provider is the professional administration of online registrations. This service requires storing the collected data on the servers of [NAME] in Germany.
We have entered into an order processing contract with Mailingwork. By signing this contract with us, Mailingwork agrees to process the data on our behalf pursuant to the General Data Protection Regulation (GDPR) and to ensure that the rights of the data subjects be protected.
Fee-based Event
In the course of accepting the registration for the ICTM Conference, we collect the following mandatory data:
- Last name, First name, Salutation
- Address
- Company
- Payment information, depending on the selected method of payment (e.g. credit card, bank account) and
- Telephone
- Email address
We may also collect additional voluntary data.
The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.
We need the payment data in order to collect the participation fee.
We process the data based on your enquiry and for the above-mentioned purposes as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward our participants and in order to take steps prior to entering into the contract.
We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.
In connection with event registrations via web forms, we work with our service provider TEMA Technologie Marketing AG, Communications to Success, Aachener-und-Münchener-Allee 9, 52074 Aachen, Germany (“TEMA”). The purpose of this collaboration is the professional management of online registrations for our events. For this purpose, our service provider TEMAin Germany will store the data provided.
We have entered into an order processing contract with TEMA. In this contract, TEMA agrees to process the data on our behalf in compliance with the General Data Protection Regulation (GDPR) and guarantees to comply with the rights of the data subjects.
Events free of charge
In context of event registrations or registrations to categories of events, we collect the following mandatory data:
- Last name, first name
- Address
- Email address
The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.
The collected voluntary data allow us to adapt the event to the interests of the participants.
We process data based on your enquiry and for the purposes declared as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward the participants and in order to take steps prior to entering into the contract.
We will delete personal data collected from you at the end of the event.
c) Subscriptions to our Newsletter
We will send our newsletter to your email address on a regular basis provided you explicitly consent to our use of your email address as recipient address for our newsletter pursuant to the first sentence of Article 6(1), point (a) GDPR. The newsletters inform you about our Center and other facilities and events of (Fraunhofer e.V.) To receive our newsletter, we ask you to provide us with the following mandatory data:
- Email address
- Salutation
- Title
- Last name
- In the case of PR distribution lists, the name of your company and/or press medium is also mandatory information.
We need your name and title to address you personally in our newsletter.
You may volunteer to provide us with additional information about you (such as your address, telephone number and fields of interest). We use these data to contact you by mail or telephone (e.g. for the purpose of press invitations) or to adapt information to your needs.
Upon receiving your subscription, we will email you a subscription notice. Please confirm receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response serves as proof that you are indeed the person who requested our newsletter.
You may unsubscribe from our newsletter at any time. You may find an ‘unsubscribe’ link at the end of each of our newsletters. Alternatively, you may also unsubscribe by email info@ictm-aachen.com or by using the following link: www.fraunhofer.de/de/fraunhofer-newsletter-abmeldung.html.
Upon receiving your unsubscribe notice, we will delete your email address immediately.
Our service provider, the Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”) sends our newsletter to your email address on our behalf. Mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.
Mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with Mailingwork. By signing this contract, Mailingwork, agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.
Mailingwork assures that personal data are protected in a comprehensive way from unauthorised access. Mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable email sending service, Mailingwork is certified by the Certified Senders Alliance.
d) Use of Contact Forms
We offer our website’s visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:
- Title
- First and last name
- Email address
- Your query
We need these data to find out who contacted us and to process the user request.
We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.
Once we have satisfied the enquiry via contact form, we will automatically delete the personal data collected.
3. Transfer of Personal Data to Third Parties
With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, newsletter subscription, web analysis/tracking…), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or its vicarious agents if:
- You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
- The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
- Data transfer to the mail order firm which will deliver the goods you ordered
- Payment data transfer to payment service providers and credit institutes for payment transactions
- We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
- Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.
Third parties may use the transferred data only for the above-mentioned purposes.
If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organiser. The confirmation of your event registration will name the event organiser and inform you whether it is an external organiser. This event organiser will not only organise and manage the event but also process personal registration data.
Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively. Additional service processors are
- TEMA Technologie Marketing AG, Communications to Success, Aachener-und-Münchener-Allee 9, 52074 Aachen, Germany, www.tema.de
- Mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany, www.mailingwork.de
- WiredMindes GmbH, Lindenspürstr. 32, 70176 Stuttgart, Germany, www.wiredminds.de
The transfer of personal data to countries outside the EU or an international organisation is excluded.
4. Cookies
We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.
Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.
One reason for us to use cookies is to make the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms. At the latest, session cookies are deleted when you close your browser.
We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. Once you visit our website again, our server will recognise your device as prior visitor and remember your settings and preferences. You will not have to enter these parameters again.
We also use cookies to gather data for our website statistics. This helps us evaluate and optimise our web offering (see Section 5). These cookies allow us to recognise repeat visits from your device. They will be deleted automatically after a specific time.
The data obtained with the help of cookies help us pursue our legitimate interests as website owners and serve the legitimate interests of third parties pursuant to the first sentence of Article 6(1), point (f) GDPR.
Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete deactivation of cookies may prevent you from using all of the functions on our website.
5. Web Analysis/ Tracking
For our website, we use the Leadlab service of the Wiredminds GmbH service provider and the company’s pixel counting technology to analyse the habits of our website users. The analysis helps us optimise our website. The service allows us to recognise which companies visit our website. The data do not enable us to identify users directly.
In context with the Leadlab web services, we use cookies and tag pixels that allow our service to analyse how you use our website. The cookie stores information including personal data regarding the behaviour of website visitors and transmits this information directly to Wiredminds unless Wiredminds collects it directly. Wiredminds uses pseudonyms and anonymises the data whenever possible before processing and analysing the data and creating a user profile.
Without your explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never matched with data under a pseudonym associated with you.
To the extent that IP addresses are collected, they are stripped of their last control number block upon collection to anonymise the addresses instantly.
You may find the data protection statement of Wiredminds on their website.
The provider processes the data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimisation of our online offerings and our web presence. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. It ensures that the data processing on our behalf is done in compliance with the General Data Protection Regulation (GDPR) and that the rights of the data subjects are protected.
If you choose to object to the collection of data and the analysis of your user activities, please use our to opt-out cookie to prevent installing our cookies. This will prevent the future collection of data when you use our website. The opt-out cookie in your device is valid only in this browser and only for our website. If you delete the cookies in this browser, you have to install the opt-out cookie again.
6. Social Plugins
We use social plug-ins (media buttons) on our website. These are small buttons. Click on them to place the content of our website under your profile in social network sites.
If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you are visiting our website right now.
In order to integrate the social plug-in we use the so-called Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is established only if you click on the social plug-in button.
We integrate the following social plug-ins on our website:
a) Facebook Ireland Limited: share on Facebook
Some information is transferred to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.
Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights as well as your ability to protect your privacy rights by changing your browser settings are subject to Facebook’s Data Protection Statement.
b) Twitter International Company: share on Twitter
Some information is transferred to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of the US Privacy Shield. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Commerce.
Please find more information on Twitter’s data protection in Twitter’s Data Protection Statement.
c) Google LLC: share on Google+
Google complies with the Data Protection Regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.
Please find more information on Google’s data protection in Google’s Data Protection Declaration.
d) Xing SE: share on Xing
Please find more information on Xing’s data protection in Xing’s Data Protection Declaration.
7. YouTube
With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as ‘Google’).
We use the ‘extended data protection mode’ option provided by YouTube.
Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.
According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transferred to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this transfer.
Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You may prevent this by logging out of your YouTube account prior to visiting our website.
Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.
You may find further information on data protection in context with YouTube in Google’s Data Protection Regulations.
8. Your Rights as Data Subject
You have the following rights:
- Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity.
- Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following:
Purposes of the data processing,
The category of personal data,
The categories of recipients to which we disclosed or will disclose your data,
The planned storage periods of data,
The existence of the right to correction, deletion, restriction of processing and objection,
The right to appeal,
The right to know the origin of your data in the event that we did not collect these data,
The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof;
- Pursuant to Article 16 GDPR, you have the right to obtain without undue delay the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft,
- Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
- Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
- Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
- Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.
ICTM Aachen – International Center for Turbomachinery Manufacturing